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Best Regards: Meaning, Examples and Other Alternatives To End Your Emails

In this blog, we will talk about using 'best regards' in the email closing. We will disuss its meaning, examples and alternatives as well.

Are you tired of ending your emails with the same old phrase, "Best regards"? Do you feel like it lacks personality and originality? Well, you're not alone! Many people struggle to find the perfect closing that truly represents their sentiments. But worry not, because, in this blog, we are going to explore the meaning, examples, and alternatives to "best regards" that will make your email sign-offs stand out from the crowd.

Imagine this scenario: you've just finished composing a thoughtful email, and now you're stuck staring at the screen, wondering how to end it in a way that reflects your genuine appreciation or warmth. We've all been there! That's why we've compiled a comprehensive list of alternatives that cater to different situations and emotions. Whether you're aiming for a professional tone, expressing gratitude, or simply want to add a personal touch, we've got you covered.

So, get ready to say goodbye to the old and embrace the new. Let's dive into the world of email sign-offs and discover the best ways to leave a lasting impression.

What Does it Mean to Say Best Regards?

Saying "Best Regards" is a polite and formal way to close an email or letter. It's a way to convey goodwill and respect to the recipient. When you use this phrase, you're essentially expressing your well-wishes and positive sentiments. It's like saying, "I have a positive regard for you, and I wish you the best."

It's a common sign-off in professional communication, showing that you're being courteous and maintaining a respectful tone. It's a way to wrap up your message on a positive note, whether you're writing to a colleague, client, or business contact. Remember, using your best regards is a simple way to leave a lasting impression of professionalism and politeness.

Is Best Regards Formal or Informal?

"Best Regards" is a formal closing in written communication. It's commonly used in professional settings like business emails, letters, and official documents. The phrase shows respect and professionalism towards the recipient. It's a way of saying, "I value our professional relationship."

On the other hand, in informal situations, you might use phrases like "Take care" or "Cheers." Remember, the tone you set with your closing should match the formality of the message and the relationship you have with the person you're addressing. So, when you're aiming for a professional and respectful tone, "Best Regards" is a solid choice.

Who Can Use Best Regards?

Addressing emails and letters with appropriate sign-offs is key to effective communication. "Best Regards" is a versatile closing that suits various professional scenarios. Here's who can use it:


Whether you're a business executive, manager, or employee, your best regards add a touch of professionalism to your communication. It maintains a respectful tone, making it suitable for addressing colleagues, clients, and superiors.

Job Seekers

When writing cover letters, using your best regards shows your enthusiasm and respect for potential employers. It conveys that you take the application seriously and appreciate their time.

Clients and Customers

If you're corresponding with clients or customers, "Best Regards" is a safe choice. It keeps the conversation polite and reinforces your commitment to their needs.

Networking Contacts

When you're expanding your professional network, dear best regards is a courteous closing. It leaves a positive impression and opens the door for future collaboration.

Supervisors and Subordinates

In workplace communication, dear best regards can be used by supervisors addressing their team or subordinates reaching out to their higher-ups. It maintains the right balance of formality and respect.

Business Partners

When interacting with business partners, "Best Regards" signifies your cooperative and professional approach to the partnership. It fosters goodwill and maintains a positive rapport.

Teachers and Students

In academic settings, "Best Regards" can be used by educators in their correspondence with students. It maintains a respectful boundary while conveying care.

Service Providers

Professionals in service industries, like lawyers, doctors, or consultants, can use "Best Regards" to show appreciation for clients' trust and maintain a professional demeanor.

Remember, the choice of sign-off depends on the context and your relationship with the recipient. "Best Regards" is a go-to option for maintaining professionalism and respect across various professional interactions.

When To Use Best Regards?

Using the right email sign-off is crucial for effective communication. "Best Regards" is a versatile closing that fits several professional situations. Here are six instances when you should use it:

Formal Correspondence

When composing formal emails or letters, such as business proposals, official inquiries, or professional introductions, dear best regards is a safe bet. It adds a touch of respect and professionalism to your message.

Client Interactions

When communicating with clients or customers, whether addressing concerns, sharing updates, or expressing gratitude, best wishes best regards maintain a courteous tone that suits a professional-client relationship.

Networking Efforts

While reaching out to new connections or reconnecting with old ones, use best wishes best regards to convey your interest in collaboration or further interaction. It's a polite way to leave a positive impression.

Job Applications

When sending cover letters, "Best Regards" closes your application with professionalism. It shows you're serious about the opportunity and respectful of the recipient's time.

Professional Requests

Whether you're asking for a favor, seeking advice, or requesting information, ending your email with best wishes best regards maintains politeness and acknowledges the recipient's assistance.

Thank You Notes

After receiving help, guidance, or a favor, using best wishes best regards in your thank you note expresses gratitude and respect. It's a fitting way to wrap up your appreciation.

Remember, the context and tone of your communication guide the choice of sign-off. Best Regards mail is a versatile option that works well across various professional scenarios. It's a simple yet effective way to uphold professionalism and courtesy in your correspondence.

Alternatives To Best Regards To Use When Closing an Email

Closing your emails with the right sign-off can enhance your communication. If you're looking for alternatives to Best Regards mails, here are seven options that maintain professionalism:


A true classic, "Sincerely" is a hallmark of formal correspondence. This sign-off oozes respect and formality, making it perfect for serious business communications, formal requests, and inquiries. When you sign off with "Sincerely," you're essentially saying, "I mean what I've said, and I've said it sincerely."

Kind Regards

For those seeking a harmonious blend of professionalism and warmth, "Kind Regards" shines. It retains the polite tone of Best Regards mail while infusing a gentle touch of affability. This versatile sign-off adapts well to various professional settings, whether you're corresponding with colleagues, clients, or associates.

Yours Truly

In the world of formal written exchanges, "Yours Truly" is a mainstay. Just like "Sincerely," it maintains a formal aura, making it apt for traditional business letters, job applications, and official documents. By signing off with "Yours Truly," you're sealing your words with a mark of respect and authenticity.


A sign-off of brevity and eloquence, "Regards" is the choice for those who appreciate a straightforward yet courteous tone. It's suitable for emails that require a touch of professionalism without sounding overly formal. Whether you're communicating with a colleague or a client, "Regards" strikes the right balance.

Warmest Regards

When you're aiming for a closing that's more than just courteous but also slightly personal, "Warmest Regards" excels. This option adds a layer of warmth to your communication, making it ideal for conveying friendliness in business relationships and networking connections.

With Appreciation

When gratitude is the centerpiece of your message, "With Appreciation" steps in elegantly, this sign-off transforms a simple email into a heartfelt expression of thankfulness. Whether you're acknowledging a favor, help, or support, ending with "With Appreciation" shows that you truly value the recipient's involvement.

Yours Faithfully

Reflecting a blend of formality and familiarity, "Yours Faithfully" bridges the gap between the two. This sign-off is apt for instances where there's a certain level of relationship depth but still demands a respectful closure. It's a solid choice for maintaining professionalism while conveying a sense of trust.

Examples of Using Best Regards

Using "Best Regards" in emails adds a professional touch to your communication. Here are some examples of how to effectively incorporate it:

1. Formal Introduction to a Client

Subject: Introducing Our Services for Your Business

Dear [Client's Name],

I hope this email finds you well. I wanted to take a moment to introduce our comprehensive range of services that could greatly benefit your business. We specialize in [mention services] and have a proven track record of helping businesses like yours achieve [mention achievements].

Should you be interested in learning more about how we can collaborate, please don't hesitate to reach out. Thank you for considering us, and I look forward to the opportunity to discuss this further.

Best Regards,

[Your Name]

[Your Title]

[Your Contact Information]

2. Thank You Email After a Meeting

Subject: Appreciation for the Productive Meeting

Dear [Recipient's Name],

I wanted to express my gratitude for the insightful meeting we had earlier today. Your input and ideas have provided valuable perspectives that will undoubtedly shape our upcoming project.

I appreciate your time and expertise, and I'm looking forward to working together to implement the discussed strategies. If there's anything you need from my end, please feel free to let me know.

Best Regards,

[Your Name]

3. Reaching Out for Networking

Subject: Exploring Potential Collaborations

Dear [Contact's Name],

I hope this email finds you well. I came across your work in [mention field], and I'm thoroughly impressed by your achievements. I'm eager to explore potential collaborations and share insights.

If you're open to it, I'd love to schedule a call at your convenience. Looking forward to the opportunity to connect and exchange ideas.

Best Regards,

[Your Name]

4. Following Up on a Job Application

Subject: Follow-Up on Job Application for [Position Name]

Dear [Hiring Manager's Name],

I hope this email finds you well. I recently submitted my application for the [Position Name] at [Company Name] and wanted to follow up on its status.

I'm excited about the possibility of joining your team and contributing to your projects. Please let me know if there are any updates or additional information you require from my end.

Best Regards,

[Your Name]

5. Professional Inquiry

Subject: Inquiry Regarding [Topic/Subject]

Dear [Recipient's Name],

I trust this email finds you in good health. I'm writing to inquire about [mention topic/subject]. I've heard great things about your expertise in this area and would appreciate any insights or guidance you could offer.

Thank you for your time, and I look forward to hearing from you.

Best Regards,

[Your Name]

6. Responding to a Request for Information

Subject: Re: Information Request for [Topic]

Dear [Requester's Name],

Thank you for your email and your interest in [mention topic]. I'm pleased to provide you with the requested information. Please find the details attached to this email.

Should you have any further questions or require additional assistance, please feel free to reach out.

Best Regards,

[Your Name]

7. Acknowledging a Business Partnership

Subject: Acknowledging Our Partnership

Dear [Partner's Name],

I wanted to take a moment to express my gratitude for our ongoing partnership. Our collaboration has been instrumental in achieving our mutual goals and delivering exceptional results.

I look forward to our continued success together. If there's anything you'd like to discuss or explore further, please don't hesitate to contact me.

Best Regards,

[Your Name]

[Your Title]

[Your Contact Information]

Remember, using "Best Regards" is a simple yet effective way to close your emails on a professional and courteous note, leaving a positive impression on the recipient.

Do you want to learn more about how to write a perfect email?

Worry not, because we have got you covered in our another blog that talks about how to format your emails perfectly!

Examples of How To Use Other Closing Phrases in an Email

Email closings set the tone for your professional communication. Explore these examples to see how different closing phrases can fit various contexts:

1. Sincerely

Subject: Enquiry About Available Positions

Dear Ms. Johnson,

I hope this email finds you well. I am writing to inquire about any current available positions at Johnson Industries. I have been following your company's impressive trajectory in the industry and am intrigued by the possibility of contributing to your team.

I have a strong background in [mention your relevant experience] and have consistently delivered results that align with your company's values of innovation and excellence. I would appreciate the opportunity to explore potential roles that match my skillset.

Thank you for considering my application. I look forward to the possibility of joining your esteemed team.


Alex Mitchell

2. Kind Regards

Subject: Feedback on Recent Presentation

Dear Emily,

I trust you're doing well. I wanted to personally thank you for your engaging presentation yesterday. Your insights on the market trends and their impact on our upcoming projects were both enlightening and thought-provoking.

Your ability to simplify complex concepts and engage the team's participation made the session highly productive. Kind regards to you for contributing to our collective knowledge and success.

Looking forward to more enriching discussions in the future.

Kind Regards,

Nathan Cooper

3. Yours Truly

Subject: Confirmation of Appointment

Dear Mr. Thompson,

I am writing to confirm our scheduled meeting on Friday, September 3rd, at 2:00 PM. I am eager to discuss the potential collaboration between Thompson Enterprises and my team at Innovate Solutions

Yours Truly,

Grace Parker

4. Regards

Subject: Proposal Follow-Up

Hi Mark,

I hope this email finds you well. I wanted to follow up on the proposal we sent last week regarding the website redesign project. If you have any questions or need further information, please don't hesitate to reach out.



5. Warmest Regards

Subject: Celebrating a Milestone

Dear Team,

I wanted to extend my warmest regards and congratulations to all of you for successfully completing the Smith Project ahead of schedule. Your dedication, teamwork, and exceptional effort have not only impressed our client but also demonstrated our commitment to excellence.

Warmest Regards,

David Williams

6. With Appreciation

Subject: Gratitude for Your Support

Dear Professor Johnson,

I wanted to express my deepest appreciation for your guidance and mentorship during my research project. Your insights and feedback were instrumental in shaping the direction of my work, and I am grateful for your dedication to my academic growth.

With Appreciation,

Sophia Martine

7. Yours Faithfully

Subject: Follow-Up on Our Discussion

Dear Mr. Patel,

I hope this email finds you well. I wanted to follow up on our conversation regarding the potential partnership between Patel Manufacturing and Horizon Solutions. I am confident that our combined expertise can lead to innovative solutions that benefit both companies.

Yours Faithfully,

Alex Thompson

Each of these emails demonstrates the use of different closing phrases in various professional contexts. Remember, the choice of closing should align with the tone of your message and the relationship you have with the recipient.

If you want to learn about how to close an email effectively, you must read our detailed blog on 50+ email closing lines to help you end an email like a pro!

Best Regards, Kind Regards, and Warm Regards: Are They All the Same?

When it comes to signing off your emails, phrases like "Best Regards," "Kind Regards," and "Warm Regards" might seem quite similar, but they do carry subtle differences in tone and usage. Here's what sets them apart:

Best Regards

"Best Regards" is a formal and professional way to close an email. It conveys respect and sincerity, making it a solid choice for business communication, especially when corresponding with colleagues, clients, or superiors. It implies that you hold the recipient in high regard and wish them well. It's suitable for maintaining a sense of professionalism without being overly formal.

Kind Regards

"Kind Regards" maintains the politeness of "Best Regards" but introduces a touch of warmth. This phrase works well in various professional contexts, adding a friendlier tone. It's versatile and can be used when communicating with colleagues, clients, or contacts within your industry network. "Kind Regards" bridges the gap between a formal sign-off and a more approachable one.

Warm Regards

"Warm Regards" takes a step further towards creating a personal connection. While maintaining professionalism, it adds an extra layer of friendliness. This sign-off is particularly suitable when you have an existing rapport with the recipient or when you want to convey a higher level of warmth and sincerity. It's a great choice for ending emails on a positive and personable note.

So, are they all the same? Not quite. While all three options maintain a level of professionalism, they differ in the degree of warmth and formality they convey. "Best Regards" is the most formal, "Kind Regards" balances professionalism with friendliness, and "Warm Regards" infuses the most warmth into your sign-off.

When choosing between these options, consider your relationship with the recipient, the nature of your message, and the overall tone you want to convey. Remember, your email sign-off is like a closing handshake, leaving the recipient with an impression of your communication style and attitude.

Wrapping It Up

Selecting the right email sign-off holds more significance than we might initially think. The phrases we choose—be it "Best Regards," "Kind Regards," or "Warm Regards"—can subtly influence the overall tone of our professional communication.

While they share a common thread of respect and formality, each phrase brings its unique touch, catering to the intricacies of our relationships and the context of our messages.

Whether you're maintaining a formal demeanor, infusing a touch of warmth, or extending a more personal connection, your choice of closing phrase can set the stage for lasting impressions.

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Is it OK to end an email with best regards?

Yes, ending an email with "Best Regards" is perfectly acceptable. It's a professional and courteous way to close your message, conveying respect and goodwill to the recipient.

Is best regards better than sincerely?

Both "Best Regards" and "Sincerely" are suitable email closings, but they have distinct nuances. "Best Regards" is more versatile and can fit various situations, while "Sincerely" is formal and traditional. Choose based on the tone and context of your message.

Is best regards a good closing?

Yes, "Best Regards" is a widely accepted and appropriate email closing. It conveys professionalism, respect, and well-wishes, making it a solid choice for various professional contexts.

Is best regards a signature?

Yes, "Best Regards" is a common email signature. It's a polite and professional way to close your message, leaving a positive and respectful impression on the recipient.

Is best regards a good signature?

Yes, "Best Regards" is a good email signature. It's a professional and courteous way to conclude your emails, expressing goodwill and maintaining a respectful tone.